IT Project Coordinator

JMG Group are a private equity backed insurance broking business based in Guiseley, West Yorkshire with regional office representation around the UK. We are a top 30 broker, growing rapidly having completed numerous acquisitions since we completed our MBO in November 2020. We place over £280m of GWP into the market annually and our teams are well respected in the industry. Customer excellence is the backbone of our business, which means that our people, systems, and processes are central to our success.

The opportunity

We are seeking a proactive and organised Project Coordinator to join our IT team. This role is critical to ensuring the smooth delivery of projects, particularly integrations, and maintaining high service standards for our new colleagues. The successful candidate will play a pivotal role in coordinating tasks and stakeholders to meet deadlines, preventing delays, and enhancing our project delivery efficiency.

As a highly acquisitive business, this position is essential to achieving our goals and transitioning them into our central IT environment. The Project Coordinator will also take responsibility for implementing an Asset Management system to track and manage equipment effectively.

Key areas of responsibility include:-

Project Coordination:

• Assist in developing and maintaining project timelines and schedules.
• Identify and address administrative tasks required internally and externally to ensure project milestones are met.
• Collaborate with third parties to identify and resolve blockers.

Number Porting Management:

• Oversee the telephony number porting process to ensure readiness for new system implementation.
• Handle rejections due to minor errors and manage follow-ups to complete porting efficiently.

Stakeholder Communication:

• Prepare and distribute project status reports.
• Maintain effective communication with all stakeholders to prevent surprises during project delivery.

Acquisition Contract Tracking:

• Monitor acquisition contracts to ensure timely notices are served, avoiding unnecessary costs due to auto-renewals.

Asset Management Implementation:

• Establish and maintain an Asset Management system to track equipment for 700+ integrated team members.
• Address housekeeping needs and perform retrospective audits as required.

What we’re looking for

• Strong organisational and coordination skills.
• Proactive problem solver with good attention to detail.
• Excellent communication skills for stakeholder management.
• Experience in project administration, coordination or similar roles is preferred.
• Familiarity with asset management systems and processes

What we offer

• Competitive salary commensurate with level of experience
• Full training & development support
• Hybrid working pattern (3:2 Office/Home) following full training.
• Free parking
• Company Pension scheme
• Generous holiday entitlement, including birthday day off.
• Bupa Healthcare Cash Plan
• Life Assurance

Job Types: Full-time, Permanent

Pay: £25,000 - £27,000 per annum

Benefits

• Additional leave
• Company pension
• Cycle to work scheme
• Enhanced maternity leave
• Enhanced paternity leave
• Free parking
• Health & wellbeing programme
• On-site parking
• Paid volunteer time
• Referral programme
• Sick pay

Schedule:

• Monday to Friday
• No weekends

Work Location: In person