Senior Administration Assistant

FTE and working pattern: 0.6 FTE, 21 hours per week, Monday - Friday

Contract: 18 Months Fixed Term

Holiday Entitlement: 28 days annual leave plus 9 buildings closed days (and Christmas Eve when it falls on a weekday)

Purpose of Role

To provide a helpful, professional and co-ordinated approach in support of the delivery of the Panmure House programmes, through administrative support to the Academic Director and the Programme team. 

Key Duties & Responsibilities

• Providing administrative support to the PH programme team as required
• Management of Panmure House email and phone communications
• Support the co-ordination of high-level events and meetings. 
• Maintenance of data to support the programme team. 
• Support the production of high quality, timely reports and presentations required for key University Groups and Committees. 
• Interacting daily with senior staff on operational issues. 
• Undertake diary management for meetings involving the Academic Director, PH team and corporate stakeholders

Essential & Desirable Criteria

Essential

• Educated to SCQF Level 6 or similar or equivalent experience 
• Experience of working within a similar environment as outlined above 
• Competent in the use of relevant IT packages 
• Well-developed interpersonal skills 
• Demonstrable professional and proactive approach
• Demonstrable ability to work quickly, flexibly and accurately in a dynamic, changing and pressured environment
• Demonstrable provision of excellent customer service

Desirable

• Experience in organising events such as conferences and seminars
• Experience of booking travel and accommodation